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Units can be withdrawn online at any point up until a final grade is assigned. You may cancel your enrolment in units except where the cancellation results in an enrolment program that has fewer credit points than the minimum allowable, or represents a departure from a program prescribed for a student on probation.
The following policy relates to the academic implications of withdrawing from units. You need to refer to the last date for unit withdrawals to avoid academic penalties.
Recorded unit results
For units undertaken in all teaching periods, the following results are recorded:
(i) Cancellation before the last Friday 2/3 of the way through the teaching period: A status of 'Withdrawn' is recorded against the units concerned. A 'Withdrawn' unit is not included in the calculation of the student's GPA and does not appear on the student's official academic record;
(ii) Cancellation after the last Friday 2/3 of the way through the teaching period: A result of 'Withdrawn - Failure' is awarded. The examiner may award a passing grade on the basis of the assessment undertaken by the student prior to cancellation .
With the exception of:
Units undertaken in the intensive study mode and offshore programs, with associated enrolment recorded in either First or Second Semester teaching period where there may be differing, and sometimes unique, commencement dates. Students should refer to the advertised commencement date of the units. For units undertaken in these categories, the following will apply:
(i) Units with a teaching period up to and including two weeks:
Cancellation prior to the commencement of teaching: A status of 'Withdrawn' is recorded against the units concerned. A 'Withdrawn' unit is not included in the calculation of the student's GPA and does not appear on the student's official academic record.
(ii) Units with a teaching period of more than two weeks and up to and including six weeks:
Cancellation in the first four weeks of the teaching period: A status of 'Withdrawn' is recorded against the units concerned. A 'Withdrawn' unit is not included in the calculation of the student's GPA and does not appear on the student's official academic record.
(iii) Cancellation after these periods:
A result of 'Withdrawn - Failure' is awarded. The examiner may award a passing grade on the basis of the assessment undertaken by the student prior to cancellation.
The Registrar, on advice from the faculty, may waive the 'fail' result arising from late cancellation when satisfied that the cancellation was necessitated by special circumstances (medical, compassionate or other circumstances).
Applying for withdrawal without academic penalty
Domestic students
To apply for withdrawal without academic (and/or financial) penalty on the basis of special circumstances you may apply in writing by lodging an RC Form with Student Business Services.
Documentary evidence, such as originals or certified copies of medical certificates or statements from employers, must be submitted in support of your application.
Supporting documentary evidence must address why you are/were unable to complete the requirements for selected unit(s) and indicate why the special circumstances did not make their full impact until after the final date to withdraw without penalty.
International students
International students apply using the LI Form.
Request for tuition fee refunds must be made on an International Refund (IR) Form, with appropriate supporting documentation and submitted to Student Business Services.
Refund of fees paid
You should refer to key dates for the financial implications of making changes to units after certain dates. If you have paid fees and withdraw prior to a financial penalty date, or have been successful in a request for withdrawal without financial penalty, you may be eligible for a refund of fees.
Time limits for applying for withdrawal without academic penalty
Your application must reach Student Business Services within 12 months from the last day of the teaching period in which you were enrolled in the unit(s).
These arrangements apply to all teaching periods at QUT. QUT may consider applications made beyond 12 months if you can provide proof that there were special circumstances which prevented you from applying until the date of your application.
Policy
For policy on withdrawing from units
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